Administration Assistant

As an admin assistant at DEEP C MANAGEMENT, DEEP C’s overall service supplier, you play an important role in administration activities. You report directly to the Contractor Manager.

You will be stationed in the site office in Dinh Vu Industrial Zones.

Job description

  • Update sand volume to Excel file
  • Arrange sand supervisors’ schedules and notice them
  • Manage PPE uniform
  • Manage the documents in DEEP C Contractor; manage Documents & Drawing and Acceptance documents of Contractor team
  • Charge of Stationery controlling (Order more when needed)
  • Be in charge of correspondence & documents numbering and set up & maintain filling system
  • Draft letter (VN/EN); send out client communication, suppliers, and vendors
  • Carry out register & implementing and reporting MCS PPM Tasks; as well as to manage purchasing module on MCS
  • Compile payment document
  • Support to General admin
  • Make Quotation and Invoicing to Deep C subsidiaries
  • Be in charge of Daily/ Weekly/Monthly making site expense for arising cost/ Collect of buying invoice for daily consumable material
  • Be in charge of Advance/ payment (Purchase domestic and international items)
  • Follow up DEEP C Contractor’s staff and workers – work leave and inform lunch quantity to supplier
  • Be part of the Park Operations Contractor team


  • Being capable of working both in team and independently.
  • Fluency in English (writing and speaking)
  • Good attitude
  • Proficiency in Microsoft Excel.
  • University graduated with relevant major (Economic, Trade major is a plus)
  • Having experience as similar position at least 2 year

What we can offer

  • Competitive salary according to your experience
  • Use of DEEP C site vehicles during execution of the work (according availability)
  • Guaranteed bonus (1,5 month)
  • Basic PVI insurance in addition to standard insurance for all employees
  • In-house training to learn about the norms and values DEEP C stands for
  • DEEP C gives you the space to be who you are and the freedom to take initiative.
  • A lot of variation, you meet a lot of employees and collaborate with various partners in multiple locations.
  • Teamwork: you are not alone. If you have problems, you can always turn to your colleagues.


  • Deep C Industrial zones - Hai phong site office



Tel No: 0902 681 222